ISAPS Logo
Menu
  • ISAPS Virtual Olympiad Entrance
  • ISAPS Virtual Olympiad Lobby

Privacy Policy

We wrote this policy to help you understand what information we collect, how we use it and what choices you have.

We collect information in a few different ways:
  1. When you give it to us or give us permission to obtain it

    When you join ISAPS as a member, pay dues or attend any of our meetings, you give us your information voluntarily. This may include your gender, degree, name, work address, home address, email address (personal and/or work), phone numbers (work, fax, cell, home), profile photo, date of birth and payment information.
    If you link your Facebook or Google or any other social media account or accounts from other third-party services to ISAPS, we may also get information from those accounts. The information we obtain from those services depends on your own settings and their privacy policies, so please be sure you understand them clearly.

  2. We also get technical information when you use the ISAPS website, ISAPS Congress website, online registration program, Congress website chat area, abstract submission program and when surveys are sent to you.

    Whenever you use any website, mobile application or other internet service, certain information is created and logged automatically. The same is true when you use ISAPS sites.

Here are some of the types of information we collect:
  • Log data. When you use ISAPS websites, our servers record information (“log data”), including information that your browser automatically sends whenever you visit a website, or that your mobile app automatically sends when you’re using it. This log data includes your Internet Protocol (IP) address, the address of and activity on websites you visit that incorporate ISAPS features.
  • Cookie data. We also use “cookies” (small text files sent by your computer each time you visit our website, unique to your ISAPS account or your browser) or similar technologies to capture log data. When we use cookies or other similar technologies, we use session cookies (that last until you close your browser) or persistent cookies (that last until you or your browser delete them). Some of the cookies we use are associated with your ISAPS account (including information about you, such as the email address you gave us) and other cookies are not.
  • Device information. In addition to log data, we collect information about the device you use to access the ISAPS websites, including type of device, operating system, settings, unique device identifiers and crash data that helps us understand when something breaks.
    Whether we collect some or all of this information often depends on what type of device you are using and its settings. For example, different types of information are available depending on whether you use a Mac or a PC, or an iPhone or Android phone. To learn more about what information your device makes available to us, please also check the policies of your device manufacturer or software provider.
Technical Information We Collect When You Use Our Information Tools
  • Usage data and preferences
    • Sign-up data
    • Authentication detail
    • Login history
  • Session log – Actions taken during a session
  • Device specific information (device type and identifiers; events, such as crashes)
  • Account profile information
  • Cookies associated with your account
    • Verifying your login credentials
    • Pages you view and actions taken on sites or with browsers incorporating ISAPS information
What we do with the information we collect:
  • We use the information we collect to provide ISAPS services to you. We commit to showing you content that’s relevant, interesting and personal to you. In order to do that, it’s necessary for us to use your information to:
    • Identify you when you use the ISAPS websites, and process your transactions for registrations, dues payments and plaque orders.
    • Respond to your questions or comments.
  • We also have a legitimate interest to improve the ISAPS website, maintain our relationship with you, and protect users. We both benefit when we use your information to:
    • Help your patients and contacts find you on the ISAPS website, if you agree to this.
    • Conduct analytics on who is using the ISAPS websites and what they are doing.
    • Improve ISAPS websites and offer new features.
  • In addition to the specific circumstances above, we’ll only use your information with your consent to send you ISAPS informational materials by mail, and email depending on your account or operating system settings.

Each time we send you an email, we give you the option to unsubscribe.

Transferring your information:
ISAPS is a worldwide organization. By using the ISAPS websites, you authorize us to transfer and store your information outside your home country for the purposes described in this policy. The privacy protections and the rights of authorities to access your information in these countries may not be the same as in your home country.

Choices you have about your information:
Our goal is to give you simple and meaningful choices regarding your information. If you are an ISAPS member, or applying for membership, many of the choices you have with ISAPS are built directly into the ISAPS website or your settings. For example, you can:

  • Edit information posted on the website by contacting the Executive Office at any time, decide whether your profile is available on the ISAPS website, or choose whether others can find you using your email address.
  • Withdraw your ISAPS membership at any time. When you do this, we will remove your information from the ISAPS website.
You also have choices available to you through the device or software you use to access the ISAPS website. For example:
  • The browser you use lets you control cookies or other types of local data storage.
  • Your mobile device lets you choose how and whether your location, photos, advertising identifiers and other data is shared with us.
To learn more about these choices, please see the information provided by your device or software provider.

How and when we share information:
  • Anyone can see your information on the ISAPS website – name, hospital address, phone number, professional website (if provided) and email address. Some of the ways we use your information requires us to share information with third parties, so we can provide you with an exceptional ISAPS experience, make sure our customization is effective and that it complies with laws that apply to us. We share your information with:
    • Other services (like Facebook or Google) when you decide to link your ISAPS account to those services or publish your activity on Facebook.
    • Online advertisers and third-party companies that we or they use to audit or improve the delivery and performance of ads or content on websites and apps (for example, through Google Analytics). This includes what website pages you visited and whether or how you engaged with those pages, or other information about your activity on any ISAPS websites.
    • Third party companies or individuals that we employ to process information on our behalf based on our instructions and in compliance with this Privacy Policy. For example, we share payment card information with the payment companies we use to store your payment information.
    • We also share data with security consultants to help us get better at identifying spam. Some information we acquire may be collected by third party providers on our behalf. Our website developer has access to your data in order to include it on the website.
  • Regsitration Information
    • In order to confirm that a user has access to the virtual event and/or a certain livestream, the following user information will be passed on from X-CD to Expo-IP (provider of the platform) and Video-Art (the technical supplier for the stream): Name, Surname, Email, and Booking Information. This data will be used exclusively to confirm a user is allowed entry to the event and/or to a certain livestream.
    • In order to use the chat function on www.isaps.expo-ip.org, you will need to click ‘Accept Cookies’ when first accessing the webpage. This enables your name, surname, and email address to be visible in the chat-app while at a booth and the general help-chat.
    • Exhibitors with a Premium or Individual booth will automatically receive a delegate list with Visitor’s Name and Country. With your consent we also share your email address so that they may share information relevant to activities or symposia during the event. Your contacts may be requested by an exhibitor during the live exhibition in order to access certain offered materials.

How long we keep your information:
We keep your information for five years after your membership lapses or after an event such as a course or congress has ended.

What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues. You also have the right to log a complaint with the competent supervising agency.
Moreover, under certain circumstances, you have the right to demand the restriction of the processing of your personal data. For details, please consult the Data Protection Declaration under section “Right to Restriction of Data Processing.”

Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
In the event that data are processed on the basis of art. 6 sect. 1 lit. e or f gdpr, you have the right to at any time object to the processing of your personal data based on grounds arising from your unique situation. this also applies to any profiling based on these provisions. to determine the legal basis, on which any processing of data is based, please consult this data protection declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defence of legal entitlements (objection pursuant to art. 21 sect. 1 gdpr).
If your personal data is being processed in order to engage in direct advertising, you have the right to at any time object to the processing of your affected personal data for the purposes of such advertising. This also applies to profiling to the extent that it is affiliated with such direct advertising. if you object, your personal data will subsequently no longer be used for direct advertising purposes (objection pursuant to art. 21 sect. 2 gdpr).

Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Information about, rectification and eradication of data
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:
In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data. If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

Contacting Us
If you have any questions regarding the privacy policy, the best way to contact us is:
Tel.: +1-603-643-2325
Email: isaps@isaps.org
Mail: ISAPS | 45 Lyme Road, Suite #304 | Hanover, NH 03755, USA

The ISAPS Executive Office is responsible for protecting your information.
Effective May 1, 2018 Last Edited: August 14, 2020

Cookie & Privacy Settings

close

This website also uses cookies. They are necessary for the proper functionality of the website.

Essential